Stop Running Your Business on Guesswork.
Most companies are a mess of disconnected tools, forgotten leads, and manual data entry.
We don't just "fix" tools. We install a Revenue Engine—a centralized operating system that runs your business for you. From the moment a lead clicks an ad to the moment a project is delivered, our architecture handles the flow.
The Logic
It’s Not Magic. It’s Engineering.
We don’t believe in patching holes. We believe in end-to-end data flow.
Every Keystone Ops installation follows a strict three-zone engineering standard.
Every Keystone Ops installation follows a strict three-zone engineering standard.
The Revenue Engine
From "Chaos" to "Automated Scale"
Zone 1
The Inputs
(Unified Ingestion)
Your leads come from everywhere—LinkedIn, cold email, ads, and web forms.
The Problem
They get lost in inboxes, messy spreadsheets, or forgotten Slack threads.
The Fix
We build a single "funnel" that captures every data point automatically, qualifies it, and pushes it to the Brain. No manual entry. No lost money.
Zone 2
The Brain
(Central Operating System)
This is the heart of your business.
The Problem
Sales doesn’t know what Finance is doing. Operations doesn't know what Sales just promised.
The Fix
We install a Single Source of Truth (usually HubSpot). Every interaction lives here. If it’s not in the Brain, it doesn’t exist.
Zone 3
The Outputs
(Automated Execution)
The work shouldn't wait for you to click a button.
The Problem
- "I forgot to send the invoice."
- "I forgot to assign the task."
- "I forgot to assign the task."
The Fix
When the Brain decides a deal is won, the system instantly generates the contract, sends the invoice, and creates the project board. Your team just shows up and works.
The Proof
Deployed Architectures
Architecture in Action.
We don't deal in theory.
Here are the actual systems we have engineered, deployed, and handed over to live businesses.
We don't deal in theory.
Here are the actual systems we have engineered, deployed, and handed over to live businesses.
1
The E-Commerce Data Build
The Scenario
A scaling e-commerce brand had thousands of high-value leads trapped in a static Notion database. It was a graveyard. There was no segmentation, no follow-up, and the sales process relied on Virtual Assistants manually copy-pasting emails.
The Install
Migration
We extracted the legacy data from Notion and structured it inside HubSpot (The new Brain).
Enrichment
We connected Clay to automatically find valid contact info for "dead" leads.
The Nurture Layer
We built a bi-directional sync between Shopify and Instantly.ai. Now, when a customer buys, they are automatically moved from "Prospecting" to "Onboarding" sequences.
The Result
- 100% of leads are now nurtured automatically.
- Zero hours of manual data entry required.
2
The Agency Scale Build
The Scenario
A high-volume consulting firm was growing faster than they could handle. They were losing track of inbound leads, and their onboarding process was a manual nightmare that delayed project starts by days.
The Install
The "Pulse" (Slack Intelligence)
We built a real-time notification layer. The team now gets a dedicated Slack alert for every Website Inbound, Meeting Scheduled, and Contract Signed. No refreshing email; the data comes to them.
Zero-Touch Onboarding
Once a contract is signed, the system takes over. It automatically creates the client folders, generates the legal documents, and fires the "Welcome" email sequence with files attached.
Project Logic (Jira)
We built a bi-directional sync between Shopify and Instantly.ai. Now, when a customer buys, they are automatically moved from "Prospecting" to "Onboarding" sequences.
The Result
- Total visibility on pipeline activity.
- Onboarding time reduced from days to seconds.
- Standardized project delivery for every single client.
The Process
Delivery Protocol: The RevOps Accelerator
We do not do open-ended consulting. We work in fixed, 6-week sprints to get you live fast.
Weeks
01
02
03
04
05
06
Execution Sprint
Handover
The RevOps
Blueprint
Blueprint
Week 1
The Blueprint
- We map your current chaos. We find the leaks, the broken tools, and the wasted time. Then, we design the Blueprint.
Week 2-5
The Build
- We go dark. We build your system in a "Sandbox" environment so we don't disrupt your daily work. We connect the pipes, test the automations, and stress-test the data.
Week 6 Close
The Handoff
- We hand you the keys. We transfer the admin rights, provide the documentation, and train your team. You own the code forever.
Why it works
Clarity in Week 1
You get the Blueprint up front—so you know exactly
what we’re building and why.
what we’re building and why.
You see progress every week
Weekly demos of what shipped (not status updates).
You own the system
This isn’t a report. It’s a working setup
inside your tools that your team can run.
inside your tools that your team can run.
Built like operators
We don’t babysit messy processes—we replace them
with workflows that hold up as you grow.
with workflows that hold up as you grow.
Who is it for?
- Established B2B companies with 5 to 50 employees.
- Funded start-ups with budget + urgency to scale early.
- Solo founders without capital.
- Teams looking for assistants or ad-hoc task help.
